Personal Assistant

About the role

The Personal Assistant will provide high‑level administrative and secretarial support to assigned teams and visiting executives, ensuring compliance with Group policies and delivering efficient day‑to‑day assistance.

Key responsibilities

• Maintain compliance with all Group policies, rules and regulations.
• Provide day‑to‑day secretarial support, including document preparation and presentation material creation.
• Organise, file and distribute office materials using central and electronic filing systems in line with audit and compliance guidelines.
• Schedule appointments, coordinate meetings and manage executive calendars.
• Arrange travel and process expense reports according to GBM travel and expense policies.
• Screen visitors and telephone calls, handling internal and external correspondence.
• Offer IT/system support to the assigned team(s) and consolidate internal reports.
• Perform ad‑hoc assignments while maintaining quality and managing workload.
• Monitor information risk and report any exceptions to Group standards.

Required profile

• Excellent communication and interpersonal abilities.
• Proven experience dealing with clients at all levels.
• Strong teamwork and collaborative skills.
• Effective time‑management and planning capabilities.
• Fluent verbal and written English, Cantonese and Mandarin.

Required skills

• Proficiency in Microsoft Office (MS Office).

What we offer

• Opportunities for continuous professional development.
• Flexible working arrangements within an inclusive and diverse environment.