Executive Assistant – Financial Services (up to 40K)

About the role

We are seeking an Executive Assistant to support three department heads within a dynamic financial services firm in Hong Kong. The role offers the chance to go beyond traditional EA duties, providing exposure to various departmental functions while working in a fast‑paced environment.

Key responsibilities

• Manage and coordinate daily schedules, meetings and appointments for senior executives.
• Prepare and organise documents, presentations and reports.
• Arrange travel, including flight bookings, accommodations and itineraries.
• Monitor and respond to correspondence on behalf of executives.
• Maintain records, databases and filing systems.
• Liaise with internal and external stakeholders to ensure smooth workflow.
• Provide general administrative support to the team as needed.
• Handle sensitive information with confidentiality and discretion.

Required profile

• Higher education in business administration or a related field.
• Previous experience in an administrative or executive support role, preferably within financial or professional services.
• Overseas education or work experience is an advantage.
• Strong organisational and time‑management abilities.
• Excellent communication and interpersonal skills, fluent in English, Cantonese and Mandarin.
• High attention to detail, proactive problem‑solving and ability to work independently under pressure.
• Professionalism and a high level of discretion.

Required skills

• Proficiency in Microsoft Office suite.
• Familiarity with AI‑based productivity tools.

What we offer

• Medical insurance.
• 15 days of annual leave.