Office Manager & Executive Assistant – Hong Kong

About the role

The Office Manager will oversee the daily operations of our Hong Kong office while providing executive assistance to the Vice President. This role combines facilities management, vendor coordination and high‑level administrative support in a fast‑growing renewable‑energy environment.

Key responsibilities

• Manage daily administrative operations of the Hong Kong office, including facilities, workplace services, and office environment.
• Handle expense processing, cost allocation, and document certification-related matters.
• Coordinate visitor reception, meeting arrangements, catering, and travel logistics.
• Provide executive and business support, including calendar management, meeting coordination, and communication.
• Implement and maintain company administrative policies and procedures in compliance with local requirements.
• Manage vendors and service providers to ensure quality, efficiency, and cost control.
• Support local HR and personnel administration functions.
• Assist with regional projects and collaborate with headquarters to ensure smooth execution.

Required profile

• Bachelor degree in Business Administration, Hospitality Management, or related discipline.
• Minimum 6 years’ experience in secretary/office administration, preferably in an MNC or large company.
• Strong vendor management skills and familiarity with property management practices.
• Motivated, able to multitask with a strong customer‑service mindset.
• Excellent interpersonal and communication abilities.
• Proficient in Microsoft Office, SAP, etc.
• Good command of English, Mandarin and Cantonese.

Required skills

• Microsoft Office
• SAP