Administrative Assistant – Global Financial Services

About the role

Join a leading global financial services firm as an Administrative Assistant. You will support senior leaders by managing complex calendars, coordinating meetings, and handling travel logistics across regional and global offices.

Key responsibilities

• Maintain and organise executive calendars, schedule internal and external meetings.
• Act as primary point of contact for clients, business stakeholders and internal teams.
• Arrange travel, accommodation, transportation and related logistics.
• Process expense claims, invoices and other administrative documentation accurately and promptly.
• Provide general office administration, support ad‑hoc projects, meetings and corporate events.
• Coordinate visits from regional and global team members.
• Anticipate administrative needs and resolve issues to ensure smooth day‑to‑day operations.

Required profile

• Minimum 5 years of experience in executive support or administrative operations.
• Fluent in English and Cantonese with excellent written and verbal communication.
• Strong organisational, planning and multitasking abilities.
• Proactive, self‑motivated, detail‑oriented with a sense of ownership.
• Excellent problem‑solving skills and sound judgment.
• Client‑focused mindset and collaborative teamwork approach.
• Ability to work independently, prioritize tasks in a fast‑paced environment.
• Calm under pressure and adaptable to changing business needs.

Required skills

What we offer

• Prestigious global brand.
• Career growth and mobility opportunities.
• Competitive compensation and benefits package.