Assistant Administration Manager (Secretary)

About the role

The Property Department of The Hong Kong Jockey Club is seeking an Assistant Administration Manager (Secretary) to support the Head of Department. The role provides comprehensive administrative and secretarial services, coordinates team workflow, and assists with HR and facilities processes.

Key responsibilities

• Manage the Head of Department’s office, acting as primary contact for staff, stakeholders and external parties.
• Provide full administrative and secretarial support, including diary management, appointment scheduling and travel arrangements.
• Organise meetings, conferences and workshops, preparing agendas, materials and minutes.
• Assist with staff onboarding and off‑boarding, and other HR‑related matters.
• Maintain efficient electronic filing systems and facilitate document sharing.
• Coordinate the team’s daily workflow, review submissions for accuracy and compliance, and follow up on outstanding items.
• Guide team members on administrative processes and document standards.
• Support preparation of departmental budgets, the Property Operating Plan and organisational charts.
• Maintain inventory of facilities management assets.
• Perform ad‑hoc duties to enhance team effectiveness.

Required profile

• Tertiary education or degree in Business Administration, Secretarial Studies or related disciplines.
• Minimum of 10 years’ experience in operations, administration or secretarial support, preferably within a large organisation.

What we offer

• Competitive salary and benefits package.
• Dynamic working environment within a world‑class racing and community organisation.
• Opportunities for professional development and career progression.