Secretary – Administrative & Project Support

About the role

Responsible for the full spectrum of secretarial support to the team, including day‑to‑day document handling, bid and invoice preparation. The role also provides direct assistance to the team leader and covers other secretarial duties as needed.

Key responsibilities

• Organise and participate in meetings, and assist with post‑meeting follow‑up.
• Handle day‑to‑day document management, bid preparation and invoice processing.
• Participate in ad‑hoc projects as required.
• Provide secretarial support to the team leader and act as backup for other team secretaries.

Required profile

• Diploma, Higher Diploma, Associate Degree or Degree holder with recognised secretarial qualifications (preferred).
• Minimum 2.5 years of relevant secretarial/administrative experience, preferably in project and office administration within a similar industry.
• Proactive, mature, detail‑oriented with strong interpersonal, organisational and communication skills.
• Fluent in written and spoken English and Chinese, with a good command of Putonghua.
• Immediate availability is highly preferred.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Chinese Word Processing

What we offer

• Attractive total reward package with competitive, fair and equitable pay.
• Profit‑share scheme allowing members to share in collective results.
• Health and wellbeing benefits and a wide range of learning opportunities.
• Inclusive and diverse workplace that supports personal growth.