Administration Assistant – Design Team

About the role

We are looking for an Administration Assistant to support our Design Team in Lai Chi Kok. The role involves handling daily administrative tasks, maintaining document control, and leveraging AI tools to improve efficiency.

Key responsibilities

• Provide general administrative support to the Design Team and assist with daily departmental operations.
• Manage and maintain the department’s document control system, ensuring information is organized and up‑to‑date.
• Assist Design Engineers with project documentation, data entry, and document preparation.
• Utilise AI tools to streamline routine administrative work and explore new AI applications to enhance workflows.
• Handle ad‑hoc administrative tasks as assigned.

Required profile

• Higher Diploma or above in Business Administration or related discipline.
• 1 year of administrative experience; fresh graduates are also welcome.
• Proactive, continuous‑learning mindset with strong communication and interpersonal skills.
• Good command of written English and Chinese.

Required skills

• Proficiency in MS Office.
• Ability to edit PDFs.
• Familiarity with AI tools, including Agentic AI and automation workflows.
• Experience with document control systems.

What we offer

• Public holidays and 12 days of annual leave.
• Group medical scheme with dental benefits.
• Discretionary bonus and birthday leave.
• Support for career progression and professional development.