Administration Manager

About the role

We are seeking an experienced Administration Manager to lead office administration and facilities services for a major exhibition and event venue in Hong Kong. The role involves ensuring smooth daily operations, supporting staff events, and maintaining efficient administrative processes.

Key responsibilities

• Provide comprehensive administration and facilities management, including office supplies, logistics, renovations, equipment procurement, and maintenance.
• Coordinate with internal teams and external vendors to guarantee uninterrupted business operations.
• Negotiate contracts and manage relationships with service providers.
• Maintain an organized e‑filing system for documentation control.
• Review and improve office workflow and internal procedures regularly.
• Plan and execute staff activities and company events such as the Annual Dinner and Christmas Party.
• Assist in preparing the annual administrative budget and generate regular reports.
• Perform ad‑hoc assignments as required.

Required profile

• Bachelor’s degree in Business Administration or a related field.
• At least 10 years of solid office administration experience, preferably in large or listed companies.
• Strong negotiation, leadership, and communication skills; ability to work independently.
• Proficiency in Microsoft Word, Excel, PowerPoint and Chinese word processing.
• Excellent written and spoken English and Chinese; Mandarin is a plus.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Chinese word processing