Administration Officer – Venue Operations (Performing Arts)

About the role

The West Kowloon Cultural District Authority is seeking an Administration Officer to support its Venue Operations team within the Performing Arts Division. You will act as a key liaison between internal departments, external partners, and venue sales teams, ensuring smooth administrative processes for a world‑class cultural destination.

Key responsibilities

• Provide administrative support to the Venue Operations team and coordinate with other divisions and external partners.
• Handle venue sales enquiries, issue service orders, and collect booking evaluations from hirers.
• Obtain vendor quotations, arrange deliveries, and manage procurement tasks such as issuing purchase orders and settling invoices.
• Assist with budget monitoring, monthly forecasts, and financial reporting for the team.
• Liaise on office infrastructure, supplies, and general administration matters across the Authority.
• Organise and coordinate internal meetings, minutes, and related documentation.
• Perform any other reasonable duties assigned by the Authority.

Required profile

• Recognised university degree or equivalent.
• 3–4 years of solid administrative experience, preferably in statutory bodies or non‑profit organisations.
• Strong interest in performing‑arts venue operations.
• Excellent organisational, planning, and attention‑to‑detail abilities.
• Effective interpersonal and communication skills with the ability to multitask.
• Self‑motivated, able to work independently and deliver quality support.
• Fluent in written and spoken English and Chinese.
• Willingness to work irregular hours when required.

Required skills

• Proficiency in Microsoft Outlook.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.