Administrative Assistant / Senior Administrative Assistant

About the role

We are looking for an Administrative Assistant or Senior Administrative Assistant to join PIMCO’s Hong Kong admin team. The role provides dedicated support to 10‑15 professionals across multiple functions, handling executive and team coordination in a fast‑paced environment.

Key responsibilities

• Coordinate internal and external meetings, schedule across time zones, and manage complex calendars.
• Arrange domestic and international travel, prepare itineraries, and process visas where required.
• Prepare and distribute meeting materials, agendas, and logistical details.
• Organise audio/video conferences and virtual meetings for global offices.
• Process expense reports and corporate credit‑card statements through Concur.
• Provide cross‑coverage for the admin team during absences and peak periods.
• Handle front‑of‑house duties, including reception, phone calls, and visitor management.

Required profile

• Highly organized and proactive with strong attention to detail.
• Adaptable and service‑oriented, able to manage competing priorities.
• Excellent communication skills for liaising with colleagues, clients, vendors and external counsel.

Required skills

• Experience with Concur expense management system.
• Proficiency in using audio/video conferencing tools.