Administrative Assistant – Visits Liaison Officer

About the role

The Department of Foreign Affairs and Trade (DFAT) is seeking an Administrative Assistant to act as a Visits Liaison Officer at its Hong Kong Consulate. The role supports the Deputy Consul‑General and the Political‑Economic Section by planning, coordinating and delivering official visits and related events.

Key responsibilities

• Plan, organise and coordinate official visits, including programme preparation, airport facilitation, transport, accommodation and post‑visit reporting.
• Liaise with government officials, business community representatives and other diplomatic posts to ensure smooth logistics.
• Assist with airport and mainland China border reception duties.
• Provide logistical support for events and functions, including occasional weekend or after‑hours work.
• Maintain official visit records, databases of travel contacts and service providers.
• Offer executive, administrative and organisational support to the Political‑Economic Section and Deputy Consul‑General, including drafting correspondence.
• Act as back‑up bank reconciliation officer when required.

Required profile

• High‑level administrative and organisational abilities.
• Strong oral and written communication skills for consultation, liaison and negotiation.
• Proven interpersonal skills and ability to work effectively within a small team.
• Sound judgment to advance consulate objectives.
• Experience in high‑level visit management or project management is highly desirable.
• Eligibility to work in Hong Kong.

Required skills

• Proficiency in Microsoft Office.