Assistant Administration Manager

About the role

The Property Department of the Hong Kong Jockey Club is seeking an Assistant Administration Manager to support the Head of Department and ensure smooth office operations. This role combines executive assistance, team coordination, and administrative oversight within a dynamic, customer‑centric environment.

Key responsibilities

• Manage the Head of Department’s office, acting as the primary contact for staff, stakeholders, and external parties.
• Provide full administrative and secretarial support, including diary management, appointment scheduling, travel arrangements, and meeting coordination.
• Prepare agendas, meeting materials, minutes, and facilitate document sharing through efficient electronic filing systems.
• Assist with staff onboarding and off‑boarding processes and other HR‑related matters.
• Coordinate the team’s daily workflow, review submissions for accuracy and compliance, and guide members on administrative procedures.
• Support the preparation of departmental budgets, the Property Operating Plan, and maintain an inventory of facilities‑management assets.
• Perform ad‑hoc duties to enhance team effectiveness.

Required profile

• Tertiary education or degree in Business Administration, Secretarial Studies, or related fields (preferred).
• Minimum of 10 years of relevant experience in operations, administration, or secretarial support, preferably within large organisations.

What we offer

• Competitive salary and benefits packages.
• Dynamic working environment.
• Opportunities for professional development.