Assistant FM Administration Manager

About the role

The Assistant FM Administration Manager provides essential administrative and operational support to the Facilities Management department of AsiaWorld‑Expo, ensuring smooth day‑to‑day operations and accurate documentation.

Key responsibilities

• Maintain staff records, duty rosters, leave and TOIL records, and departmental filing systems.
• Administer departmental budgeting, monitor expenditures, and verify invoices, utility bills, petty cash claims and purchase requisitions.
• Support business planning and reporting, including preparation of annual business plans, budgets and performance updates for senior management.
• Coordinate procurement and contract administration, ensuring compliance with contractual requirements and tracking service provider submissions.
• Assist in developing, reviewing and enhancing departmental policies, procedures and operational manuals.
• Liaise with internal and external stakeholders to facilitate effective communication and collaboration.
• Undertake ad‑hoc projects and assignments as directed.

Required profile

• Bachelor’s degree in Business Administration or a related discipline.
• Minimum five years of relevant experience in vendor or service partner management and business administration.
• Strong organisational, planning and detail‑orientation skills.
• Ability to work independently, handle multiple tasks under pressure and communicate effectively.
• Fluent in spoken and written English and Chinese; Mandarin is a plus.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.