Corporate Administrator

About the role

Ocorian, a fund services, corporate, capital markets and private client provider, is hiring a Corporate Administrator in Hong Kong. The role strengthens expertise in offshore corporate administration while managing a diverse portfolio of companies across multiple jurisdictions. You will work closely with clients, offshore offices and internal stakeholders to coordinate company incorporations, maintain corporate records and support administrative and governance activities. The position is listed as hybrid.

Key responsibilities

• Manage a portfolio of offshore companies so that corporate administration is delivered accurately, efficiently and in line with regulatory requirements.
• Coordinate company incorporations and ongoing entity management with offshore offices and service providers.
• Conduct client due diligence reviews and keep corporate records, statutory registers and documentation accurate in internal systems.
• Act as a key contact for clients, answering enquiries and coordinating requests.
• Support billing, invoicing and fee collection, and help manage portfolio performance and debt.
• Work with offshore offices on statutory filings, annual renewals, government fees and other jurisdictional requirements.
• Guide and coach junior team members and build strong client and colleague relationships.

Required profile

• 2-4 years of post-qualification experience in corporate services, company administration or a related professional services field.
• Excellent written and verbal English and Chinese; Putonghua is an advantage.
• Good understanding of corporate administration processes, able to work independently and manage client matters confidently.
• Strong organisational, analytical and relationship-management skills, with a proactive approach to client service.

Required skills

• Proficiency in Microsoft Office.
• Experience with ViewPoint, NavOne, Chinese Word or similar administration systems is beneficial.