Executive Assistant and Office Manager

About the role

We are seeking an experienced Executive Assistant and Office Manager to support the Managing Director and a seven‑person investment team in our Hong Kong office. This hybrid role combines high‑level executive support with full responsibility for day‑to‑day office operations, ensuring a professional and efficient workplace.

Key responsibilities

• Act as the primary point of contact for the Hong Kong office, overseeing daily operations for a busy investment team.
• Provide dedicated Executive Assistant support to the Managing Director, managing a complex diary, coordinating international travel and acting as a trusted gatekeeper.
• Support the wider team with diary coordination, travel arrangements, meetings and routine administrative tasks.
• Manage office budgets, procurement, supplier relationships and negotiate contracts.
• Oversee facilities management, health and safety, workplace policies and compliance.
• Coordinate business travel, client meetings, conferences and corporate events.
• Assist with employee onboarding, maintain personnel records and support payroll administration and benefits.
• Liaise with regional HR, Finance, Compliance, Audit and IT teams to support local operations.

Required profile

• Previous Office Manager or Office Manager/Executive Assistant experience in financial services or a professional services environment.
• Proven experience supporting senior leadership while managing busy office operations.
• Strong vendor, budget and facilities management experience.
• Highly organised with exceptional attention to detail and the ability to manage multiple priorities.
• Fluent in English and Cantonese; Mandarin is a plus.

Required skills

• Microsoft Office

What we offer

• Competitive salary of HK$700,000–HK$800,000 per year plus bonus.
• Comprehensive benefits package.
• Office‑based role, five days a week, in a collaborative team environment.