Executive Assistant – Financial Services (Hong Kong)

About the role

We are seeking an Executive Assistant to provide high‑level secretarial and administrative support to senior management within a financial services organisation in Hong Kong. The role is pivotal for ensuring smooth departmental operations and effective support for senior leaders.

Key responsibilities

• Deliver comprehensive secretarial and administrative assistance to senior management.
• Manage complex calendars, schedule meetings, and coordinate appointments.
• Prepare, edit, and format correspondence, reports, and presentations.
• Arrange travel logistics, including flights, accommodations, and itineraries.
• Handle confidential information with professionalism and discretion.
• Liaise with internal and external stakeholders on behalf of senior management.
• Maintain accurate records and filing systems for easy retrieval.
• Support ad‑hoc projects and tasks as required by the team.

Required profile

• Higher education in business administration or a related field.
• Minimum 8 years of solid secretarial or administrative experience, preferably in financial services.
• Excellent written and verbal communication skills in English, Cantonese, and Mandarin.
• Strong organisational abilities and attention to detail.
• Professionalism and ability to manage sensitive information discreetly.

Required skills

• Proficiency with Microsoft Office applications.
• Experience using AI tools for productivity.

What we offer

• Discretionary bonus.
• Medical insurance.