Executive Assistant – Financial Services (Up to 40k)

About the role

We are seeking a proactive Executive Assistant to support multiple senior leaders within a global independent investment banking firm. The role offers a dynamic, multicultural environment with flexible working options and the chance to interact with stakeholders across worldwide offices.

Key responsibilities

• Manage complex, multi‑time‑zone calendars and schedule meetings efficiently.
• Coordinate international travel, including flights, accommodation and detailed itineraries.
• Prepare, proofread and format reports, presentations and correspondence.
• Handle confidential documents, ensuring data security at all times.
• Maintain organized filing systems for quick information retrieval.
• Act as primary point of contact for internal and external stakeholders.
• Liaise with counterparts in global offices and monitor cross‑regional communications.
• Track and process expense reports, ensuring accuracy and compliance.
• Provide ad‑hoc administrative support as required by the senior team.

Required profile

• Higher education in business support or administration.
• 5–8 years of proven experience as an Executive Assistant in a business services environment.
• Excellent communication and interpersonal abilities.
• Strong discretion, professionalism and ability to handle sensitive information.
• Fluency in English, Cantonese and Putonghua.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

What we offer

• Competitive discretionary bonus package.
• 15 days of annual leave.
• Opportunity to work within a globally recognised investment banking firm.