Executive Assistant – Global Operations (Hong Kong)

About the role

We are seeking a proactive Executive Assistant to support senior leaders at a leading global private‑markets investment manager in Hong Kong. The role provides high‑level administrative support across multiple time zones, ensuring seamless coordination of calendars, travel, meetings and communications for a fast‑moving, international team.

Key responsibilities

• Manage complex, multi‑time‑zone calendars for senior executives, scheduling meetings and calls worldwide.
• Arrange domestic and international travel, including flights, hotels, ground transportation and detailed itineraries.
• Prepare and reconcile travel and expense reports, ensuring accurate reimbursement processing.
• Coordinate meeting logistics with internal and external assistants to maintain continuity.
• Handle incoming correspondence, prioritize information and respond proactively when appropriate.
• Provide administrative support for team processes, including data entry, calendar updates and internal communications.
• Track interactions and maintain attendee data in relevant systems.

Required profile

• Strong organizational abilities with a keen eye for detail.
• Excellent written and verbal communication skills.
• Proactive mindset and ability to prioritize competing demands.
• Comfortable working in a global environment across different time zones.
• Experience supporting senior leaders in a fast‑paced professional services setting.

Required skills