Executive Assistant

About the role

Ingram Micro is seeking a highly organized Executive Assistant to provide dedicated secretarial and administrative support to the Managing Director and senior executives. The role involves managing complex schedules, coordinating meetings, handling confidential information, and supporting day‑to‑day business operations in a fast‑paced global technology environment.

Key responsibilities

• Provide executive secretarial and administrative support to the Managing Director and other senior leaders.
• Coordinate internal and external meetings, handling scheduling, logistics, agenda preparation, meeting materials and minute‑taking.
• Prepare reports, presentations, correspondence and other business documents with accuracy and professionalism.
• Manage executive travel arrangements, expense claims, reimbursements and itinerary planning.
• Liaise with regional offices to arrange cross‑territory conferences, visits and related logistics.
• Handle confidential and sensitive information with utmost discretion.
• Support ad‑hoc projects and administrative tasks assigned by senior management.

Required profile

• Degree holder in any discipline.
• 10‑15 years of experience in executive administration, executive assistance or secretarial support, preferably at senior leadership level.
• Familiarity with multinational corporate culture and ability to communicate across different levels and territories.
• Strong interpersonal, stakeholder management and communication skills.
• Proven ability to work independently and perform under pressure in a fast‑paced environment.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint