Executive Assistant Manager

About the role

Join a professional corporate support team within a global financial services organisation in Hong Kong. The role provides high‑level administrative and strategic assistance to senior management, ensuring smooth daily operations and effective coordination across executive functions.

Key responsibilities

• Manage complex executive calendars, schedule internal and external meetings, and handle time‑sensitive requests.
• Coordinate end‑to‑end travel arrangements, itineraries, and process expense reports.
• Prepare, draft, and review business correspondence, reports, and presentation materials.
• Organise executive committee meetings, manage logistics, and take accurate meeting minutes.
• Act as the main point of contact for key internal and external stakeholders while maintaining confidentiality.
• Oversee ad‑hoc projects, monitor deadlines, and follow up on operational deliverables.

Required profile

• Minimum 5 years of executive support experience in a multinational corporate or financial services environment.
• Strong organisational and time‑management abilities with the capacity to prioritise under tight deadlines.
• Excellent communication skills in English and Cantonese; Mandarin proficiency is an advantage.
• Demonstrated discretion, sound judgement, and professional integrity when handling confidential information.
• Ability to engage comfortably with senior executives and external partners.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook

What we offer

• Collaborative and supportive workplace culture.
• Opportunities for professional growth and continuous development.
• Long‑term career stability within a reputable global organisation.