Executive Assistant / Office Manager (Hong Kong)

About the role

Greenhill & Co. Asia Limited is looking for an experienced Executive Assistant – Office Manager to ensure the smooth operation of its Hong Kong office. The role supports the Mizuho Greenhill Private Capital Advisory team and helps maintain a professional, efficient workplace.

Key responsibilities

• Oversee office budget, expenses, and procurement while adhering to company policies.
• Manage vendor relationships, negotiate contracts, and ensure quality service delivery for cleaning, maintenance, IT support, and other office services.
• Coordinate business travel, meetings, conferences, and company events, handling scheduling, logistics, and catering.
• Ensure compliance with health and safety regulations and implement office policies and procedures.
• Plan office space, oversee renovations, and reconfigure layouts to optimize efficiency.
• Handle incoming and outgoing correspondence, directing mail, couriers, and inquiries appropriately.
• Maintain office equipment and facilities, ensuring all systems are operational.
• Support HR functions such as onboarding, personnel records, leave tracking, health‑insurance coordination, and payroll assistance.
• Provide local support for corporate functions including compliance, finance, audit, and tax in coordination with global teams.
• Implement and maintain filing systems and data‑management processes.
• Act as primary contact for internal and external stakeholders on office‑related matters.

Required profile

• Bachelor’s degree in Business Administration, Office Management, or a related field (preferred).
• Minimum 5 years of progressive office‑management experience, preferably within an SFC‑regulated financial or professional services environment.
• Proven experience handling administrative functions for regional or global firms.
• Excellent written and verbal communication skills in English and Cantonese (Mandarin a plus).
• Strong organizational abilities and effective time‑management skills.

Required skills