Executive Assistant & Office Manager

About the role

We are seeking an experienced Executive Assistant & Office Manager to support the Managing Director of a leading global financial services firm and ensure the smooth operation of its Hong Kong office. Working within a tight‑knit team of seven, you will act as a trusted partner to the MD while overseeing day‑to‑day office functions.

Key responsibilities

• Provide dedicated Executive Assistant support to the Managing Director, managing a complex diary, meetings, international travel and shifting priorities.
• Maintain a professional and efficient office environment, handling budgets, procurement, expenses and supplier relationships.
• Oversee facilities, health & safety, maintenance and office procedures.
• Coordinate travel, client meetings, conferences, team events and other business activities.
• Support local onboarding, employee administration and liaise with regional HR, Finance, Compliance, IT and other functions.
• Manage relationships with third‑party service providers, contracts and renewals.
• Identify and implement improvements to office processes and systems.

Required profile

• Previous experience as an Office Manager, Executive Assistant or in a combined operational support role.
• Strong background supporting a Managing Director or senior executive.
• Experience in financial services, investment management, banking or a fast‑paced international business is preferred.
• Proactive attitude with the ability to take ownership of a small office and act independently.

Required skills

• Excellent organisational and time‑management abilities.
• High level of discretion handling confidential information.
• Strong communication and stakeholder‑management skills.

What we offer

• Competitive salary range HK$700,000–HK$800,000 plus bonus.
• Comprehensive benefits package.
• Dynamic, collaborative environment in a global financial services firm.