Executive Assistant, Performing Arts

About the role

The West Kowloon Cultural District Authority is seeking an experienced Executive Assistant to support its Performing Arts Division. You will play a pivotal role in ensuring smooth operations for committees, advisory panels, and working groups, helping to realise the Authority’s vision of making the district a premier cultural destination.

Key responsibilities

• Provide comprehensive administrative support to the Performing Arts Committee, Advisory Panel and Working Group.
• Prepare meeting agendas, briefing papers, PowerPoint presentations, minutes and related documentation.
• Arrange logistics for meetings, including venue setup and catering.
• Manage internal and external correspondence efficiently.
• Maintain accurate records such as discussion papers, progress reports and meeting minutes.
• Develop and implement administrative systems and workflows to enhance division efficiency.
• Undertake additional secretarial and administrative duties as assigned.

Required profile

• Recognised university degree in Language Studies, Business Administration or a related field.
• Minimum 8 years of relevant experience, preferably within a statutory body, non‑profit, or large organisation.
• Familiarity with Hong Kong’s performing‑arts landscape is an advantage.
• Strong organisational, analytical and problem‑solving abilities.
• Ability to manage multiple tasks meticulously and work both independently and collaboratively in a fast‑paced environment.
• Excellent interpersonal, written and oral communication skills in English and Chinese.

Required skills

• Proficiency in PowerPoint.