Executive Assistant to CEO – Strategic & Operational Partner

About the role

We are seeking a high‑leverage Executive Assistant to serve as the strategic right‑hand to our CEO. This role goes beyond traditional administrative duties, combining calendar and travel management with data‑driven operational support in a fast‑paced environment.

Key responsibilities

• Act as the primary gatekeeper for the CEO, handling internal and external communications with discretion.
• Maintain real‑time awareness of the CEO’s priorities, manage complex, multi‑time‑zone calendars, and coordinate international travel.
• Gather data from across the organization to build executive reports, dashboards, and concise decision‑making briefs.
• Audit workflows, identify inefficiencies, and propose process improvements.
• Support financial tracking, expense management, budget auditing, and reporting while safeguarding confidential information.

Required profile

• Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager or similar role, able to contribute from day 1.
• Strong analytical mindset with the ability to interpret data and recommend actions.
• Proactive, autonomous, and comfortable operating in high‑pressure, rapidly changing environments.
• Financial literacy, including comfort with spreadsheets and basic business finance concepts.
• Flexibility to work across time zones and align with the CEO’s global schedule.

Required skills

• Claude (AI assistance tool)
• Notion
• Slack
• Google Workspace
• Microsoft Excel / Google Sheets
• Project‑management platforms (e.g., Asana, Trello)