Executive Assistant to CEO (Strategic Operations)

About the role

We are seeking a proactive Executive Assistant to act as the strategic right‑hand to our CEO. This role goes beyond traditional administrative duties, combining calendar and travel management with data analysis, business intelligence, and operational problem‑solving in a fast‑paced environment.

Key responsibilities

• Serve as the primary gatekeeper for the CEO, handling internal and external communications, managing a complex, multi‑time‑zone calendar, and coordinating international travel.
• Collect data from across the organization to build executive reports, dashboards, and presentations; audit workflows and identify process improvements.
• Conduct research, synthesize information, and deliver concise briefs to support decision‑making.
• Assist with financial tracking, expense management, budget audits, and monitoring of key financial indicators.
• Provide personal support such as booking services and managing ad‑hoc requests.

Required profile

• Proven experience as an Executive Assistant, Chief of Staff, Business Operations Manager, or similar role with immediate impact capability.
• Strong analytical mindset with the ability to interpret data and recommend actions.
• Highly autonomous, anticipates needs, and thrives in chaotic, high‑pressure settings.
• Comfortable with financial concepts and basic business finance principles.
• Willingness to work flexible hours across different time zones.
• Tech‑savvy and quick to adopt new digital tools.

Required skills

• Claude (AI assistant)
• Notion
• Slack
• Google Workspace
• Excel / advanced spreadsheet skills
• Experience with large language models (LLMs)