Executive Office Secretary

About the role

This position provides high‑quality secretarial support to the Chief Executive, ensuring smooth operation of the executive office within a leading air cargo terminal environment.

Key responsibilities

• Provide comprehensive secretarial and administrative assistance, including scheduling, meeting coordination, travel arrangements, and document preparation.
• Organise executive meetings, prepare materials, and manage logistics for internal and external participants.
• Handle correspondence, draft reports, and maintain general office administration with professionalism.
• Monitor expenses, manage petty cash, and oversee office administration processes.
• Supervise the Office Assistant and Company Driver, and coordinate visitor arrangements.
• Act as backup to the Executive Secretary when required.

Required profile

• Degree in any discipline.
• 2–4 years of experience in secretarial or administrative support.
• Proactive, organised, and able to manage multiple priorities independently.
• Strong communication and interpersonal skills with stakeholder awareness.
• Mature, detail‑oriented, and capable of handling confidential information discreetly.

Required skills

• Proficiency in English.
• Proficiency in Chinese (Cantonese & Putonghua).
• Advanced knowledge of Microsoft Office applications.

What we offer

• 5‑day work week with a competitive remuneration package.
• Chinese New Year bonus, discretionary bonus, and transport subsidy.
• Employer‑topped MPF contributions, medical and dental coverage for family members.
• Life insurance, birthday leave, extra annual leave, marriage, maternity, and paternity leave.
• Newborn baby gift, access to a sports centre, and free shuttle bus service.