Executive Secretary

About the role

We are looking for an Executive Secretary to provide high‑level administrative support to senior regional executives within our international financial services business. The role involves managing complex calendars, travel arrangements and confidential information to ensure smooth daily operations.

Key responsibilities

• Maintain an extremely busy calendar of meetings and events, preparing all necessary documents and arranging facilities and equipment.
• Handle confidential information with tact, interacting with all levels of management, internal and external customers.
• Prepare correspondence, reports, spreadsheets and presentation materials for executive use.
• Manage expense submission and tracking, as well as the executives’ filing system.
• Provide comprehensive administrative support to the team.
• Coordinate complex international travel, including visa applications and related logistics.

Required profile

• Degree or diploma holder.
• Minimum 5 years of experience supporting senior regional executives in an international financial institution.
• Excellent verbal and written communication skills in English; Chinese proficiency highly desired.
• Highly responsible, reliable, trustworthy and able to maintain confidentiality.
• Results‑oriented with strong prioritisation and multitasking abilities.

Required skills

• Proficiency in Microsoft Excel.
• Proficiency in Microsoft Word.
• Proficiency in Microsoft PowerPoint.

What we offer

• Opportunities to learn and grow within a global financial services organization.
• A flexible work environment that values well‑being and inclusion.
• Support from a diverse, international team.