Executive Secretary

About the role

Prudential is looking for a highly professional, proactive, and discreet Executive Secretary to provide comprehensive support to a senior executive in Hong Kong. The role involves managing the executive’s priorities, schedule, communications, and stakeholder engagements while maintaining the highest level of confidentiality.

Key responsibilities

• Manage a complex, dynamic calendar, prioritising appointments and meetings to optimise the executive’s time.
• Plan and coordinate international travel, including flights, accommodation, visas, transportation and security requirements, and handle contingencies.
• Prepare and reconcile travel and business expenses in line with company policies.
• Coordinate internal and external meetings, including leadership sessions, client engagements and board‑related activities.
• Prepare meeting materials, track follow‑up actions and ensure timely delivery of commitments.
• Support the preparation of management reports, presentations and business documentation.
• Handle administrative processes such as procurement requests, vendor management and office matters.
• Maintain confidential, business‑critical information with utmost discretion.

Required profile

• Bachelor’s degree or equivalent qualification preferred.
• 8‑10 years of experience supporting C‑suite executives in a multinational environment.
• Excellent written and verbal communication skills in English; Cantonese or Mandarin is an advantage.
• Exceptional organisational, planning and multitasking abilities with keen attention to detail.
• Strong stakeholder management skills and ability to work across all organisational levels.
• Sound judgment, discretion and integrity in handling confidential information.

Required skills

• Microsoft Outlook
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Teams