Executive Secretary – Senior Leadership Support

About the role

We are looking for a professional Executive Secretary to provide high‑level administrative support to a senior leader of our Hong Kong office. The role combines business and personal assistance in a fast‑moving, multinational environment, requiring discretion, organization and a service‑oriented mindset.

Key responsibilities

• Manage calendars, schedule meetings, arrange travel and handle general office administration.
• Act as the primary point of contact for internal and external stakeholders, ensuring communications are professional and efficient.
• Prepare briefing materials, presentations and other business documents in both Chinese and English.
• Oversee personal affairs and lifestyle requirements for the executive and family, maintaining absolute confidentiality.
• Execute ad‑hoc assignments and support special projects as needed.

Required profile

• Bachelor’s degree from a reputable university.
• At least five years of experience in executive or personal assistance roles supporting senior executives.
• Experience in large corporations or multinational organisations is preferred.
• Fluent in spoken and written English and Chinese (Mandarin and Cantonese).
• Highly reliable, hands‑on and possesses a strong sense of integrity.

Required skills