Executive Secretary (up to 60k) – Visa Friendly

About the role

The Executive Secretary will provide high‑level administrative support to senior management, handling calendar management, travel coordination, and document preparation. This role requires strong confidentiality, multitasking ability, and excellent communication across internal and external stakeholders.

Key responsibilities

• Manage calendars, schedule meetings and coordinate travel arrangements for senior executives.
• Prepare, consolidate and format presentations, reports and other business documents.
• Conduct research and gather data to support business planning and decision‑making.
• Handle business correspondence, emails, telephone calls, document filing and other administrative duties.
• Take minutes in meetings and act as liaison between senior executives and stakeholders.
• Maintain confidentiality and exercise discretion with sensitive information.
• Assist with ad‑hoc tasks as required.

Required profile

• Bachelor’s degree in Business Administration or a related discipline.
• Minimum 10 years of executive assistant experience in sizable companies.
• Proven experience supporting chief‑level or senior management on both business and personal matters.
• Excellent written and verbal communication skills in English, Cantonese and Mandarin.
• Discreet, motivated and detail‑oriented with the ability to multitask in a dynamic environment.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).