Hong Kong Office Administration Manager

About the role

The Hong Kong Office Administration Manager will oversee the day‑to‑day administrative operations of the office, ensuring a productive workplace environment and efficient use of resources. This role also provides executive assistant support to senior management and collaborates closely with regional workplace services.

Key responsibilities

• Oversee day‑to‑day administrative operations of the Hong Kong office, including office space, facilities, workplace environment and overall efficiency.
• Manage expense payments, cost allocation across business units, and handle company chops, document certification and other local administrative procedures.
• Coordinate client and partner visits, including reception, meeting‑room scheduling, business meals and travel support.
• Provide executive assistant support to senior management in Hong Kong – calendar management, meeting minutes, document circulation and cross‑functional communication.
• Implement Group administrative policies, adapting them to Hong Kong regulations, business practices and cultural considerations.
• Manage office service providers such as property management, cleaning, security and procurement, ensuring quality and cost efficiency.
• Support local HR and personnel administration matters and collaborate with the Group’s Workplace Services team on cross‑regional projects.

Required profile

• Bachelor’s degree or higher, preferably in Business Administration, Administrative Management or Hospitality Management.
• Minimum 5 years of office administration experience in multinational or large‑scale organisations in Hong Kong.
• Fluent in Cantonese, Mandarin and English (written and spoken) with ability to support a multilingual environment.
• Strong knowledge of Hong Kong employment and property management regulations and business etiquette.
• Excellent multitasking, organizational skills, high confidentiality and a results‑oriented mindset.

Required skills

• Microsoft Office suite
• SAP
• Lark
• WeCom