Hong Kong Office Administration Manager

About the role

The Hong Kong Office Administration Manager will oversee all day‑to‑day administrative functions of the Central office, ensuring a smooth, efficient, and compliant workplace. This role also provides executive assistance to senior management and supports local HR and personnel matters.

Key responsibilities

• Manage office space, facilities, and overall workplace efficiency, including property management, cleaning, security and procurement.
• Oversee expense payments, cost allocation across business units, and handle company chops, document certification and other local administrative procedures.
• Coordinate client and partner visits, handling reception, meeting room scheduling, business meals and travel support.
• Provide executive assistant support to senior management – calendar management, meeting minutes, document circulation and cross‑functional communication.
• Implement Group administrative policies, adapting them to Hong Kong regulations, business practices and cultural considerations.
• Support local HR functions and personnel administration for the Hong Kong office.
• Collaborate with the Group’s Workplace Services team on cross‑regional projects to ensure timely execution in Hong Kong.

Required profile

• Bachelor’s degree or higher, preferably in Business Administration, Administrative Management, Hospitality Management or related fields.
• 5+ years of office administration experience in multinational companies or large‑scale organisations in Hong Kong.
• Fluent in Cantonese, Mandarin and English, both written and spoken.
• Good knowledge of Hong Kong employment regulations, property management rules and business etiquette.

Required skills

• Microsoft Office
• SAP
• Lark
• WeCom