Office Associate

About the role

The Office Associate will support the day‑to‑day operations of Infosys’ Hong Kong branch. This role acts as a liaison between external authorities, internal support functions and employees to ensure smooth administrative processes.

Key responsibilities

• Manage correspondence with Hong Kong government agencies (IRD, MPFA, Companies Registry, Immigration) and internal teams (Finance, Tax, Facilities, HR).
• Prepare and file statutory documents such as annual returns, director changes, MPF filings and payroll tax submissions on time.
• Maintain and renew operational licences (business registration, employee insurance) in compliance with local regulations.
• Coordinate office space access, visitor management, meeting‑room bookings and facilities supplies.
• Support new‑employee onboarding, including office access enablement, laptop allocation and asset inventory.
• Handle contract administration, document signing, archival and assist with proposal printing, binding and client cheque processing.
• Organise employee engagement activities such as town‑halls and other events.

Required profile

• Fluent in Cantonese and Mandarin (must).
• Strong communication skills to interact with government authorities and internal stakeholders.
• Detail‑oriented with ability to manage multiple compliance deadlines.
• Experience in office administration, document filing and asset management.
• Proactive attitude for coordinating facilities, visitor access and employee onboarding.