Operations Administrator – Inventory & Office Support

About the role

Labret is expanding its studios in Hong Kong and Singapore and needs an Operations Administrator to keep the day‑to‑day logistics and paperwork running smoothly. You will work closely with the founder, manage inventory across three studios, and handle expense and administrative processes for two entities.

Key responsibilities

• Run weekly stock takes for jewellery and supplies, monitor levels and trigger reorders.
• Manage supplier orders, mainly through Taobao and Chinese‑speaking vendors, receive shipments, unbox, and keep the warehouse organised.
• Log incoming inventory, create inter‑entity transfers in the custom inventory system, and deliver stock to Hong Kong studios when needed.
• Prepare expense reports and charge‑backs for Hong Kong and Singapore entities, forwarding invoices to accounting with correct entity details.
• Handle Hong Kong paperwork such as census reports, business registration renewals, contract renewals, and related filing.
• Follow up on pending approvals and signatures with internal and external parties to keep processes moving.
• Support events by coordinating with Taobao vendors and ordering custom items.

Required profile

• Highly organised and detail‑oriented, able to manage stock, paperwork and approvals across multiple studios.
• Proactive and self‑directed, comfortable working independently in an office environment.
• Physically capable of lifting boxes and delivering stock across Hong Kong.
• Trustworthy with sensitive business and financial information.
• Fluent in English and Cantonese and/or Mandarin for supplier coordination.

Required skills

• Proficient in Google Sheets.