Personal Assistant to International CEO

About the role

The client is a global consumer food company headquartered on Hong Kong Island and is seeking a highly experienced Personal/Executive Assistant to support the International CEO. This senior, hands‑on position acts as a trusted gatekeeper, managing complex schedules, travel and stakeholder communications across multiple time zones in a fast‑paced environment.

Key responsibilities

• Manage the CEO International’s complex calendar, meetings, priorities and follow‑ups, coordinating across regions and resolving conflicts.
• Arrange extensive international travel, including flights, hotels, visas, itineraries and last‑minute changes.
• Prepare and handle executive correspondence, presentations, reports, meeting materials, minutes and follow‑up actions.
• Screen and prioritise incoming requests, communications and meeting requirements, acting as the central coordination point between senior leadership, internal teams and external stakeholders.
• Maintain confidentiality of sensitive business and financial information, manage expense claims and liaise with Finance.
• Coordinate leadership meetings, off‑sites, workshops, conferences and other business events.
• Support visiting executives and senior leadership team members, and collaborate with global Executive Assistants to ensure seamless coordination.
• Lead ad‑hoc projects requiring strong organisation, judgement and follow‑through.

Required profile

• Minimum 12 years of PA/EA experience supporting C‑suite executives, preferably in a multinational or matrixed organisation.
• Proven ability to manage multiple senior executives simultaneously and handle high‑volume meetings and international travel.
• Fluent in both Chinese/Cantonese and English, with excellent written and verbal communication skills.
• High level of discretion, professionalism and confidentiality.
• Legal right to work in Hong Kong.

Required skills

• Strong proficiency in Microsoft Office, Outlook and Teams.
• Comfortable using new technology and AI tools.