Project Administrative Supervisor

About the role

The Project Administrative Supervisor will support the Contracting Business Department by overseeing airport permit administration, expense reporting, and training coordination. This role ensures compliance with Airport Authority requirements and contributes to a healthy workplace environment.

Key responsibilities

• Monitor and analyse staff airport permits and vehicle permits, preparing management reports.
• Control the airport permit application process and report to the AA Permit Office.
• Lead the Airport Authority’s annual audit and ensure internal procedures meet authority standards.
• Plan schedules and advise project managers on trainee training arrangements and vehicle replacements.
• Review admin expenses via Oracle and produce expense reports for management.
• Organise internal and external trainings, act as training coordinator, and liaise with external vendors.
• Prepare turnover, overtime, and leave data reports to identify trends and improve employee satisfaction.
• Support well‑being initiatives such as office renovation, recreation activities, and volunteer events.
• Maintain communication with external property management for office rental issues.
• Provide guidance and training to team members on company policies and ensure compliance with HSSEQ and data protection standards.

Required profile

• University degree or equivalent.
• Minimum 5 years of experience in office administration, permit control, and staff leave/working‑hour monitoring.
• Familiarity with PC applications.
• Knowledge of Oracle systems for staff working‑hour and leave processing.
• Understanding of airport permit control procedures.

Required skills

• Oracle