Recruiting Operations Coordinator

About the role

ActAI is seeking a Recruiting Operations Coordinator to help scale its hiring across multiple functions and markets. The role focuses on interview coordination, ATS management, candidate communication, reporting, and supporting recruiters and hiring managers.

Key responsibilities

• Coordinate interviews among candidates, interviewers, and hiring teams.
• Manage candidate communication throughout the hiring process.
• Maintain ATS data quality, workflows, and hiring records.
• Track hiring pipelines and ensure timely follow‑ups.
• Support recruiter and hiring manager operations and prepare hiring reports and metrics.
• Identify process bottlenecks and recommend improvements to enhance candidate experience.

Required profile

• Experience in recruiting coordination, talent acquisition, operations, or administrative support.
• Strong organisational and project management skills with excellent attention to detail.
• Ability to manage multiple priorities simultaneously and communicate effectively in writing and verbally.
• High ownership, initiative, and comfort working with ATS platforms and spreadsheets.

Required skills

• Spreadsheets