Samples & Office Support Co‑Ordinator

About the role

We are looking for a highly organised Samples & Office Support Co‑Ordinator to join our Hong Kong team. This full‑time, on‑site position supports the day‑to‑day running of sample operations and office administration, ensuring accuracy and smooth workflow across global and local teams.

Key responsibilities

• Coordinate incoming and outgoing sample orders and shipments with global teams and suppliers.
• Receive, check, and reconcile shipments against trackers and documentation.
• Maintain accurate stock records and sample movement using internal systems.
• Pick, pack, and dispatch domestic and international samples via approved third‑party couriers.
• Track deliveries, resolve delays or discrepancies, and update records for sales, sourcing, compliance, and finance.
• Support stock‑takes and inventory control across sample areas and office facilities.
• Assist with general office operations, facilities management, and administrative tasks.

Required profile

• Proven experience in sample coordination, office administration or operational support.
• Strong logical, solutions‑focused approach with the ability to work independently.
• Excellent attention to detail and ability to manage multiple priorities.
• Effective communication skills for collaborating with global and local stakeholders.

Required skills

What we offer

• Opportunity to work with award‑winning, globally recognised brands such as Disney, Harry Potter, Netflix, and Minecraft.
• Join a fast‑growing, 200+‑person global company with a supportive team environment.
• Exposure to international logistics and office operations within a dynamic wholesale giftware and toy business.