Secretary – Administrative Support

About the role

We are looking for a proactive and well‑organized Secretary to provide comprehensive secretarial and administrative support, ensuring smooth day‑to‑day office operations. The role involves coordinating meetings, handling correspondence, and supporting internal and external communications.

Key responsibilities

• Provide secretarial and administrative assistance to various departments.
• Coordinate meetings, appointments, and office logistics.
• Maintain filing systems, records, and documentation.
• Handle incoming enquiries, correspondence and follow‑up actions.
• Liaise with internal teams and external parties on administrative matters.
• Arrange hospitality, company activities and events as required.
• Cover reception duties in the absence of the receptionist, including visitor handling, telephone enquiries and meeting‑room coordination.
• Perform ad‑hoc duties as assigned.

Required profile

• Degree holder with 3‑8 years of relevant secretarial or administrative experience.
• Strong command of written and spoken English and Chinese.
• Willingness to learn Malay; proficiency in Malay is an advantage.
• Responsible, proactive, service‑oriented and able to work independently while maintaining confidentiality.

Required skills

• Strong proficiency in Microsoft Office applications.