Secretary – Project Support

About the role

As a Secretary you will provide essential administrative and secretarial support to project managers and engineering teams, ensuring smooth operations and accurate documentation across engineering and construction projects.

Key responsibilities

• Provide secretarial and administrative assistance to project managers and engineering teams.
• Prepare, format, and maintain project documentation, reports, and correspondence.
• Coordinate meetings and manage scheduling for project activities.
• Maintain electronic and physical filing systems and control document uploads.
• Assist in tracking project schedules, deliverables, and deadlines.
• Liaise with internal departments, clients, external stakeholders and Restricted/Private Site Office for daily documentation.
• Arrange travel, process expense claims and provide logistical support for project teams.
• Ensure compliance with company policies and project procedures.

Required profile

• 3–5 years of experience in a secretarial or administrative role.
• Experience in the engineering or construction sector is an advantage.
• Strong organizational and time‑management abilities with a proactive attitude.
• Excellent written and spoken communication skills in English and Chinese.
• Detail‑oriented and able to work independently as well as within a team.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Document management systems

What we offer

• Comprehensive life and premium medical insurance.
• Generous annual leave and flexible/hybrid work solutions.
• Remote work opportunities outside the country.
• Discretionary bonus program and relocation assistance.
• Transportation and housing allowances for remote locations.
• Employee wellbeing program with 24/7 access to finance, legal, health, and fitness specialists.