Senior Executive Assistant – Investment Banking

About the role

We are seeking a Senior Executive Assistant to support a Managing Director‑level executive with regional oversight in our investment banking division. The role provides high‑visibility partnership with senior leadership, C‑suite executives, clients and external partners, ensuring seamless day‑to‑day operations in a fast‑paced environment.

Key responsibilities

• Provide dedicated support to Managing Director‑level executive(s) with regional oversight and strategic leadership responsibilities.
• Act as a trusted gatekeeper, managing a complex multi‑time‑zone calendar and prioritizing competing demands.
• Coordinate high‑profile meetings, leadership forums, client engagements, board discussions and executive committee activities.
• Manage interactions with senior internal and external stakeholders, including C‑suite executives.
• Anticipate executive needs, resolve scheduling conflicts and propose productivity solutions.
• Prepare, review and assemble presentation decks, briefing packs, correspondence and business documents.
• Support executive communications and ensure timely follow‑up on action items.
• Arrange complex international and regional travel itineraries, including contingency planning.
• Reconcile and monitor travel and entertainment expenses with accuracy and compliance.
• Assist in creating and maintaining presentations, spreadsheets and reports.
• Process procurement requests, invoices and administrative workflows.
• Contribute to special projects, business initiatives and leadership events.
• Mentor junior administrative staff and promote best practices.
• Ensure adherence to risk, controls and regulatory policies.

Required profile

• Proven experience supporting senior leadership in a fast‑moving, high‑stakes environment.
• Exceptional organizational abilities, sound judgment and discretion.
• Strong proactive mindset with ability to anticipate needs and solve problems.
• Excellent communication skills for interacting with C‑suite and external partners.
• High attention to detail and accuracy in handling documents and expenses.
• Ability to manage multiple priorities across regions and time zones.
• Awareness of risk, controls and compliance requirements.

Required skills