Senior Executive Assistant (Policy and Legislation)

About the role

The Senior Executive Assistant will provide high‑level administrative and secretarial support to the Executive Director/Associate Director and other senior managers within the division. This role ensures smooth day‑to‑day operations, manages complex schedules, and acts as a key liaison with internal and external stakeholders.

Key responsibilities

• Provide comprehensive administrative and secretarial support to senior executives.
• Manage the Executive Director/Associate Director’s calendar, arrange travel, and coordinate logistics.
• Coordinate operational matters across the division and with external partners.
• Handle telephone calls, receive visitors, and maintain accurate diaries.
• Organise meetings, prepare agendas, and arrange logistical support.
• Draft correspondence, prepare documents and presentation materials.
• Maintain comprehensive and accurate records.
• Perform other duties as assigned by the supervisor.

Required profile

• A recognised Diploma or higher; preferably a Bachelor’s degree.
• At least 5 years of experience supporting senior executives (Executive Director/Associate Director level) in a multi‑stakeholder environment.
• Experience in a public‑sector organisation is an advantage.
• Excellent written and spoken English and Chinese.
• Strong interpersonal, customer‑oriented attitude and meticulous, mature personality.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Ability to use Chinese word‑processing software.