Senior Personal Assistant

About the role

We are looking for a highly organised Senior Personal Assistant to provide comprehensive administrative support to senior management and their teams. The role involves managing complex schedules, coordinating travel, and ensuring smooth day‑to‑day operations across the organisation.

Key responsibilities

• Deliver administrative and secretarial assistance to senior executives and their teams.
• Manage diaries, arrange travel itineraries and process related expenses.
• Support event logistics, including preparation of materials and on‑site coordination.
• Organise and coordinate internal and external meetings, handling invitations and documentation.
• Maintain accurate records, reports and filing systems.
• Arrange courier services and ensure timely distribution of marketing collateral.
• Handle confidential information and follow up on outstanding issues promptly.
• Assist with onboarding and off‑boarding logistics for new joiners and leavers.
• Perform ad‑hoc duties as required to support the business.

Required profile

• Proven secretarial experience supporting senior executives and teams.
• Strong organisational, time‑management and multitasking abilities.
• Ability to work independently under pressure and meet tight deadlines.
• Analytical mindset with good business acumen.
• Excellent written and spoken English and Chinese.
• Critical thinker who can prioritise tasks and propose practical solutions.
• Team‑player with outstanding interpersonal and communication skills.

Required skills

• Proficiency in Microsoft Word, Excel and PowerPoint.
• Experience using Fusion or similar business applications.