Team Secretary – International Bank

About the role

Our client is a reputable international bank with a strong presence across Asia. They are seeking a highly organized and proactive Secretary / Executive Assistant to support senior stakeholders and ensure smooth team operations.

Key responsibilities

• Provide administrative and secretarial support to a team.
• Manage complex calendars, coordinate meetings and schedule conference calls across multiple time zones.
• Arrange domestic and international travel, including flights, accommodation, ground transportation, and visa applications.
• Prepare and process expense claims and reimbursement requests promptly.
• Coordinate meeting logistics such as room bookings, catering, and preparation of presentation materials.
• Liaise with internal departments and external stakeholders to facilitate smooth business activities.
• Support team events, client meetings, offsites, and other ad‑hoc projects as required.

Required profile

• Bachelor's degree or equivalent qualification preferred.
• Minimum 3 years of relevant experience as a Team Assistant, Team Secretary, or Executive Assistant within an international bank, asset management company, or financial services environment.
• Excellent organizational and multitasking skills with strong attention to detail.
• Professional communication skills and ability to interact with stakeholders at all levels.
• Fluency in English required; Cantonese and/or Mandarin advantageous.