Team Secretary

About the role

A well‑established insurance group is looking for a Team Secretary to support their business operation. The client is a listed, pan‑Asian life and health insurer headquartered in Hong Kong, known for a customer‑led, tech‑enabled approach and rapid growth in the market.

Key responsibilities

• Set up internal and external meetings, including rooms, catering, Teams/Zoom links and visitor access.
• Manage calendars for assigned managers, rearranging diaries, resolving clashes and sending invitations, reminders and updates.
• Prepare meeting packs, agendas and follow‑up notes.
• Coordinate with other assistants and departments to keep group and local diaries aligned.
• Arrange domestic and regional travel, itineraries and visas when needed.
• Process expense claims accurately and chase outstanding items.
• Book couriers, print runs and ad‑hoc vendor services.
• Screen emails, calls and incoming papers.
• Help organise team meetings, off‑site events and handle ad‑hoc requests.

Required profile

• Diploma or degree; formal secretarial or admin training is an advantage.
• 3–6 years’ secretarial/team admin experience, preferably in insurance, financial services or a large MNC.
• Strong written and spoken English; Cantonese required for day‑to‑day office coordination.
• Organised, discreet, service‑minded and proactive.

Required skills

• Proficient in Microsoft Outlook.
• Proficient in Microsoft Word.
• Proficient in Microsoft Excel.
• Proficient in Microsoft PowerPoint.
• Comfortable using Microsoft Teams.
• Comfortable using Zoom.