Admin Officer

About the role

The Admin Officer will be the first point of contact for visitors, clients and staff, ensuring a professional and welcoming environment. This role combines front‑desk duties with comprehensive administrative support, including travel coordination and document preparation.

Key responsibilities

• Greet and welcome visitors, clients and employees with a positive demeanor.
• Answer, direct and manage incoming phone calls, emails and inquiries promptly.
• Maintain a tidy and presentable reception area.
• Schedule appointments, meetings and arrange travel logistics such as flights, hotels and transportation.
• Prepare, format and distribute correspondence, reports and documents using Microsoft Office tools.
• Monitor office supplies, place orders and manage vendor relationships.
• Support data entry, filing and record‑keeping to ensure accurate documentation.
• Perform ad‑hoc administrative tasks as assigned by management.

Required profile

• Associate’s degree or higher in business administration or a related field (preferred).
• At least 3 years of experience in receptionist, administrative or customer‑service roles; entry‑level candidates with relevant skills are also encouraged.
• Fluent in Cantonese and English, both spoken and written.
• Strong organizational, time‑management and confidentiality skills.

Required skills

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint).
• Familiarity with basic office equipment such as printers and scanners.