Administrator, Administration

About the role

Citic CLSA is looking for an Administrator to cover a wide range of administrative and office support duties, including corporate credit card processing, OA work, facility and office management, reception backup and project support.

Key responsibilities

• Process corporate credit card applications, cancellations and disputes
• Maintain ISO 14001 records for the Hong Kong office and implement new ISO-related ideas
• Handle OA processing such as lease renewals, procure-to-pay, NI and PR
• Manage day-to-day office operations: equipment maintenance, seat allocation, hygiene, access rights, staff mess and potential issues
• Prepare stationery, name card templates and office reception logos for the rebranding project
• Work with business lines on space requirements and office refits
• Handle access cards for new joiners, leavers and visitors, Octopus card and club membership registration, petty cash float and monthly reports, payroll deduction data, lost and found records, and visa/APEC card letters
• Perform reception backup: greet visitors, answer calls, monitor room bookings and keep meeting rooms tidy
• Support long service award procurement, office refit and project management
• Support staff benefits, wellness programs, clubs, events and conferences
• Sourcing and procurement of CSI branded merchandise and coordinating shop orders and office supply inventory

Required profile

• Bachelor's degree or above in any discipline
• At least 5 years of relevant experience in administration
• Good command of written and spoken English and Chinese (Putonghua preferred)
• Proactive, self-motivated, organized and able to handle pressure

Required skills

• Good computer knowledge of Excel, PowerPoint and Word
• Strong interpersonal and communication skills