Executive Assistant, Asset Management

About the role

The Executive Assistant will provide comprehensive administrative support to the Asset Management department at CITICS. This role involves handling travel, expense, and document processes for senior management while ensuring smooth day‑to‑day operations.

Key responsibilities

• Provide general administrative assistance to the department.
• Arrange travel, bookings and obtain approvals for department members.
• Manage expense reports, document approvals and other departmental authorisations.
• Assist in the production of pitch and marketing materials, including printing and binding.
• Prepare proposals, reports, presentations and related documents.
• Handle miscellaneous tasks such as courier services, business support issues and coordination of team events.
• Execute ad‑hoc duties assigned by the department head or manager.

Required profile

• Degree holder; formal secretarial training is an advantage.
• 3‑6 years of relevant experience in an administrative or executive‑assistant role.
• Independent, detail‑oriented and able to meet tight timelines.
• Strong sense of responsibility, self‑motivation and proactive problem‑solving.
• Team player with excellent communication and interpersonal skills.
• Fluent in written and spoken English, Cantonese and Mandarin.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Ability to use Chinese word‑processing software.