Executive Secretary – C‑Level Support

About the role

This position provides comprehensive secretarial support to senior executives within a large Hong Kong conglomerate. You will act as the primary point of contact for C‑level leaders, ensuring smooth day‑to‑day operations and effective communication across the organisation.

Key responsibilities

• Manage executive calendars, appointments, meeting schedules and travel logistics, including flight bookings, accommodation and visa applications.
• Prepare meeting agendas, presentation materials, reports and correspondence; take minutes and follow up on action items.
• Handle incoming calls, emails and enquiries with professionalism and confidentiality.
• Coordinate logistics and communications with internal business units and external partners.
• Facilitate information flow across departments and support project progress.
• Process expense claims and maintain accurate records.

Required profile

• Bachelor’s degree in Business Administration, Secretarial Studies, Management or a related discipline.
• 3–5 years of secretarial or executive‑assistant experience, preferably in a large corporation, conglomerate, professional services firm or family office.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• Excellent organisational, time‑management and communication skills.

Required skills

• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook and Teams.