Office Manager & Executive Assistant – Hong Kong

About the role

The Office Manager & Executive Assistant to the Regional Head of North Asia will provide comprehensive administrative, executive support, and office‑management functions to ensure seamless operations within the Hong Kong office of Deutsche Börse Group. The role combines day‑to‑day office oversight with high‑level assistance to senior leadership in a fast‑paced financial‑services environment.

Key responsibilities

• Oversee office expense payments, petty cash, and general expense reporting, including review of vendor invoices and staff Concur expense reports.
• Manage office insurance policies, supplier contract renewals, and ensure all licences and regulatory requirements remain up‑to‑date.
• Liaise with local regulators and internal compliance teams, prepare regulatory reports, and handle statutory filings such as Annual Returns and Board changes.
• Coordinate internal and external events, visitor management, and employee‑engagement activities.
• Maintain office policies, URP (unit recovery plan), and records of staff leave and work‑from‑home arrangements.

Required profile

• Minimum 5 years of combined office‑management and executive‑assistant experience, preferably in a corporate or financial‑services setting.
• Proven ability to support senior executives with high discretion, integrity, and professionalism.
• Strong written and verbal communication skills in English, Cantonese, and Mandarin.
• Excellent organisational, time‑management and multitasking abilities in a fast‑paced environment.

Required skills

• Microsoft Office
• Concur expense management system